Optimizing the Licensing of M365

Optimizing the Licensing of M365

Course Overview

In today’s competitive business world, every rupee and dollar counts. With M365 subscriptions accounting for a major amount of IT budgets, license optimization is no loner an option, but a dire need.

This course will help students understand how to optimize license allocations and reduce costs.

This course will help students understand how to optimize license allocations and reduce costs.

 

By the end of the session, participants will be able to:

  • Understand Office 365/Microsoft 365 licensing models.
  • Evaluate current licensing usage and wastage.
  • Identify cost-saving and optimization opportunities.
  • Understand tools and best practices for ongoing license management.

 

Target Audience:

  • IT Asset Managers
  • Procurement Professionals
  • CIO Office
  • SAM Consultants
  • System Admins

Curriculum

  • 4 Sections
  • 19 Lessons
  • 4 Hours

 

  • Session 1 (60 minutes):
    Understanding Office 365 Licensing Models
    5
    • 1.1
      Overview of Microsoft 365 ecosystem: Office 365, EMS, Windows
    • 1.1
      Types of licenses:
      • Per User vs Per Device
      • Volume Licensing, CSP, Microsoft 365 Business, Enterprise (E1, E3, E5)
    • 1.1
      Key inclusions & differentiators of plans (E1 vs E3 vs E5, etc.)
    • 1.1
      Licensing for different user types: Frontline, Guest, Shared Device
    • 1.1
      Add-ons and optional components (Audio Conferencing, Defender, Viva, etc.)
  • Session 2 (45 minutes):
    Licensing Audit & Usage Visibility
    3
    • 1.1
      Tools for license visibility:
      • Microsoft 365 Admin Center
      • Power BI Reports
      • Microsoft Graph API
      • Third-party SAM tools
    • 1.1
      Identifying under-utilized licenses (inactive users, low-usage apps)
    • 1.1
      Understanding license assignment vs. consumption
    • 1.1
      Demonstration: Sample usage analysis using the Microsoft Admin Center
  • Session 3 (60 minutes):
    Optimization Strategies
    6
    • 1.1
      Right-sizing licenses: Downgrade from E5 to E3, E3 to E1, etc.
    • 1.1
      Hybrid license strategies (F1/F3 for frontline workers)
    • 1.1
      Shared device licensing for kiosks and labs
    • 1.1
      Dealing with temporary users and contractors
    • 1.1
      Switching from annual to monthly plans (or vice versa)
    • 1.1
      Leveraging Microsoft FastTrack and Partner resources
    • 1.1
      Case Study: Optimization example from a 1,000-user environment
  • Session 4 (45 minutes):
    Commercial and Contractual Considerations
    5
    • 1.1
      Negotiating renewals and true-ups with Microsoft
    • 1.1
      Microsoft EA vs. CSP vs. NCE (New Commerce Experience)
    • 1.1
      Renewal timing and strategic alignment
    • 1.1
      Microsoft Licensing Programs & Discounts (Level A, B, C, D)
    • 1.1
      Forecasting future license needs
Sheshagiri Anegondi (Sheshu)
Sheshagiri Anegondi
Sheshagiri is a veteran in Software License Management & Cost optimization. He is the CEO of Rythium Technologies & previously was the VP - Technology in Oracle India. Apart from being, arguably, the worlds top expert in Oracle & Java licensing, he is also acknowledged to be foremost software price negotiator. His key focus is on Oracle, Microsoft & SAM best practices.

Featured Review

This CMDB course by ITAM India exceeded my expectations. The content was clear, practical, and expertly delivered, making complex concepts easy to understand. Real-world examples greatly enhanced my learning. The course is very useful for managing configuration data for IT operations & ITAM.

Schedule:
16th September 2025, 10pm to 2pm

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Details

Topic: Optimizing the Licensing of M365
Hosted By: Sheshagiri Anegondi
Start: Tue, Sep 16, 2025 10:00 AM
Category: Instructor Led Online, September 2025
Duration: 4 hours 0 minutes
Current Timezone: Asia/Kolkata

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